A letter asking for your final pay and Record of Employment
$9, written from your answers. Official pages checked October 2026.
One polite, specific letter to a former employer asking for your final pay, any vacation pay owing, and the date your Record of Employment is filed. It quotes the official rule for where you worked, with the page it comes from. You sign it and send it yourself.
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What this letter does
Open this section ↓- States your job, where you worked, your start date, your last day and how the job ended.
- Quotes the official final pay rule and vacation pay rule for your province, or for federally regulated work, naming the page and who publishes it.
- States the date final pay would be due only where the rule gives one that can be worked out from your answers. It never estimates.
- Quotes Service Canada's ROE timing for how often you were paid, and asks for the date your ROE was filed.
- Says how you would like to be paid and asks for a reply by a date you pick.
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What it does not do
Open this section ↓- It is not legal advice, and Guidepost is not a law firm.
- It does not file a complaint or say that one will be filed.
- It does not threaten, demand, or work out an amount you are owed. If you type words like that into it, the questionnaire shows them back to you and asks you to reword them.
- It never asks for your Social Insurance Number or a bank account number, and has no field for either.
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See a sample
Open this section ↓↑ Close this section
Sample, with fictional details This is page one of a sample letter for Ontario, filled in with fictional details. Yours is written from your own answers and quotes the rule for your province.
$9, one letter, no account.
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Write your letter
Open this section ↓The letter quotes the official rule for the place you choose.
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Your Record of Employment
Open this section ↓↑ Close this sectionYour Record of Employment
Service Canada's ROE guide says: "If you're an employee, you can access your ROE in My Service Canada Account (MSCA)." Once your employer files it, you can see it there yourself.
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Common Questions
Open this section ↓When is final pay due?
Each province sets its own rule, and federally regulated employers follow the Canada Labour Code. The letter quotes the rule for the place you worked, with the page it comes from. It states a due date only where the rule gives one that can be worked out from your answers; where it cannot, it quotes the rule and asks for payment within the time the rule sets.
Will the letter get me a paper copy of my Record of Employment?
It asks for the date your ROE was filed rather than for a paper copy. Service Canada's ROE guide says employers who file electronically "no longer need to print a paper copy", and that an employee can see the ROE in My Service Canada Account.
Does the letter threaten a complaint?
No. It asks politely and gives a reply date. After you pay, the delivery page names the body that takes employment standards complaints where you worked, for your information only.
My employer is a bank, an airline or a telecom company. Which rules apply?
Choose the federally regulated option in the questionnaire. The letter then quotes the Canada Labour Code and the federal vacation pay page instead of a provincial rule.
Is this legal advice?
No. Guidepost is not a law firm. The letter states your facts and quotes the official page. It does not work out what you are owed, and it does not threaten anything. Paid documents are not available for Quebec yet.
Related guides
↑ Close this sectionGuidepost is not a law firm, and this is general information, not legal advice. You send the letter in your own name, so read it through before you sign it. Full disclaimer.